Is Your Office Copier Holding You Back?
When you think about what keeps your business running smoothly, your copier might not be the first thing that comes to mind. But if you work in a law firm, medical office, or accounting firm, your copier is one of the most important tools in your office.
A slow, unreliable, or outdated copier can lead to wasted time, lost documents, and even security risks. The good news? The right copier features can make your job easier, improve productivity, and help keep sensitive information safe.
Let’s break down the must-have copier features for your industry so you can make the best choice for your office.
Best Copier Features for Law Firms
Law firms deal with high volumes of confidential paperwork, and their copiers need to handle large print jobs, scan contracts quickly, and keep client information secure. Here’s what to look for:
✅ High-Speed Printing & Scanning – Legal professionals can’t afford to wait on slow printers when preparing case files or court documents. A copier with at least 50 pages per minute (ppm) ensures efficiency.
✅ Secure Printing & Access Controls – With sensitive client information at risk, law firms should use PIN codes or keycards to control who can access certain print jobs.
✅ OCR (Optical Character Recognition) Scanning – Turning printed documents into searchable PDFs saves time when reviewing contracts and legal filings.
✅ Large Paper Capacity & Multiple Trays – Printing long legal documents requires a copier that holds at least 1,000 sheets and supports legal-size (8.5” x 14”) paper.
✅ Automatic Stapling & Binding – Many legal documents need to be collated, stapled, or hole-punched, reducing manual effort.
Best Copiers for Law Firms:
- Kyocera TASKalfa Series – Reliable, high-speed copiers with strong security features.
- HP LaserJet Enterprise MFPs – Great for law firms that need secure, high-volume printing.
Best Copier Features for Medical Offices
Healthcare offices handle patient records, prescriptions, and insurance paperwork daily. A copier must be fast, secure, and HIPAA-compliant to keep up with demand.
✅ HIPAA-Compliant Security Features – Encryption, password-protected printing, and user authentication ensure patient information stays private.
✅ High-Speed, Double-Sided Scanning – Scanning insurance forms, patient records, and lab results quickly helps streamline workflows.
✅ Compact Design for Front Desk Use – Many medical offices need a space-saving copier that fits at a reception desk without taking up too much room.
✅ Integration with EMR/EHR Systems – A copier that syncs with electronic medical records (EMR) systems like Epic or Cerner can reduce paperwork errors and save time.
✅ Fax Capabilities – Believe it or not, many healthcare offices still rely on faxing prescriptions and referrals. A built-in fax feature eliminates the need for a separate machine.
Best Copiers for Medical Offices:
- Kyocera ECOSYS MFPs – Energy-efficient and compact, perfect for smaller offices.
- HP LaserJet MFPs – Strong security and great scanning for busy medical practices.
Best Copier Features for Accounting Firms
Accounting firms print financial statements, tax returns, and audit reports regularly, meaning they need copiers that handle detailed print jobs with accuracy.
✅ Ultra-Crisp Print Quality – Financial documents must be clear and easy to read. 1200 dpi or higher resolution ensures sharp, professional-quality prints.
✅ Automatic Sorting & Stapling – Handling large tax returns or financial reports? A copier with automatic sorting and stapling keeps everything organized.
✅ Data Security & Compliance – Secure document storage, encrypted printing, and audit tracking help firms stay compliant with financial regulations.
✅ Fast & Reliable Scanning – Scanning multi-page documents into searchable PDFs saves time when working with client records.
✅ Cost-Per-Print Efficiency – Since accounting firms print high volumes, a copier with low cost-per-page printing reduces expenses over time.
Best Copiers for Accounting Firms:
- Kyocera TASKalfa 3554ci – Fast, secure, and cost-effective for financial firms.
- HP Enterprise MFPs – Advanced security and high-quality prints for tax and audit documents.
Get the Right Copier for Your Business
Choosing the right copier for your law firm, medical office, or accounting firm can make a big difference in productivity, security, and overall efficiency. If your current copier isn’t meeting your needs, Kansas City Copier is here to help.
📞 Call us today for a free consultation and let’s find the perfect copier for your office!
