What does business owner do when trying to find a new copier in Kansas City? There are so many options and plans. Purchasing a copier often seems too expensive. In many situations, the best way to go is to lease. Leasing a copier is a big investment. There should be some questions asked before any contract is signed.
Is it a Cost per Copy lease or all-inclusive?
Many companies offer Cost per Copy lease. This is a good option for a business that doesn’t make many copies. If your business does, ask for a lease that covers everything that is copied to help keep costs down.
What are the details of your Kansas City lease?
Make sure you know everything that is included. Also, know what the expectations of your business are in regards to the copying machine itself. Is it your job to get it fixed? Do you buy all the supplies? What about when the lease ends? Make sure this is all information that you know.
How does property tax work in your state?
Depending on what state you are in, leasing a copier can be considered ownership. Figure out what the tax is before you enter in to any contract. This will help keep you from unexpected fees.
If you have any questions or concerns, call us!
Surprisingly, many businesses buy copiers and never take the time to get their employees trained on them. Training can typically be done at the time you have your copier set up. So for about $200 – $400 you can get the copier set up and have your staff trained in the use of your new copier. This is often seems like a “waste”.
Here is a common example of what happens in offices. You need a 1/4 sheet flyer for your sales people to hand out. Someone is probably going to copy the flyer, print it, shrink it, shrink it again, print it out, cut it out, paste it, and then print out a sub-quality print about 20 tedious minutes later. Hm. That could have been done in three minutes at a higher quality. It’s hard to blame them though, they didn’t know.
How much did it cost to pay that person? How many extra supplies did they use? How many of these kinds of things happen in a year!? The training may not seem worth it. If you just spent thousands on your copier the last thing you want to think about is spending more money, but you should. It will benefit you long term.
Need help looking for a copier? Call us!
Businesses in Kansas City will often establish a working budget for office equipment, but deciding whether to purchase a copier or a laser printer can still present a challenge. In general, laser printers are used by small organizations that do not expect to exceed 1,000 copies every month.
Copiers can handle a large monthly print volume better than laser printers, but you still need to select an appropriate copier in Kansas City. Since there are many models available, you must decide on a whole range of features. This process can seem tedious, but it is an investment for your business and should be handled with due diligence.
Consider these facts:
• A color laser printer with low per-click costs might still only cover a fraction of the page
• Tabloid color can triple the cost of printing
• Some color copiers have a high per-print price, but they also provide you with full color
In addition, a great service and maintenance plan can make a huge difference in reducing your monthly costs. Contact us for more information!
Will your business in Kansas City benefit from managed print services? This topic is certainly of great interest to many of our readers. The sheer volume of available printers, color laser printers, copiers and used equipment can be overwhelming.
How do you select from an inventory that includes:
• Xerox, Lexmark, Kyocera, Hewlett-Packard and many more!
• Different service and warranty options that have different maintenance provisions.
• Ongoing attention for consumable items such as toner, ink and paper.
Managed print in Kansas City should be a factor when making a purchasing decision. If you have had a bad experience from working with another vendor, you may know how fast accessory costs add up. You may easily end up spending more on a cheaper copier without managed print than you would on a managed print unit with a higher price tag!
At NPI, you can expect a qualified and detailed analysis of the benefits and drawbacks of using managed print. Many businesses benefit from having their copier maintained by an expert, and this solution should be tailored to your expectations.
Give us a call to get a free assessment of your print environment!
A color laser printer in Kansas City may have recently caught your eye. At the same time, a color copier has some very attractive features that might help your business in a variety of ways. It is difficult to immediately tell what kind of machine would be the best choice. Comparing the two to each other might not be particularly helpful. A good course of action is to take an inventory of your specific needs before shopping.
Here are some helpful tips:
• Determine the number of prints needed each month.
• Find the price for each page. It will be different for each model.
• Look at how much ink will cover the page.
What if only a portion of the page gets covered, and you need full tabloid color? The price tag will not matter if the machine does not have the exact capabilities that you require. Through a process of elimination, you can narrow your selection down to a few that might fit into your budget. If you need more assistance, do not hesitate to give us a call!
Kansas City Copier Dealers
Sometimes businesses will purchase a copier thinking that the dealer they select will not have a significant impact on their operations. Nothing could be further from the truth. The dealer will have a lot to do with the quality of your product during its life cycle. Some dealers are, quite frankly, unscrupulous. They will quickly sell you a machine that is a good fit for their bottom line but not for your business requirements.
While being aware of this danger is important, awareness itself does not solve the problem. Here in Kansas City, you have some choices to make.
The three major companies in this area are:
• NPI (Us)
• Manufacturer Sales Forces
Selecting the right company for your business is easy when you establish clear priorities. If you do business with our company, NPI, we prioritize your business’s interests above marketing tactics. We might recommend another company if they are appropriate for your stated goals; if this happens, please keep us in mind in the future as a source for reliable information.
Our company believes in earning your trust, and we want to be on your first-call list for technical support issues, cost-benefit analyses and other copier-related issues.
Kyocera has released an innovative copier model, the TASKalfa 7550ci, for use by businesses who require a professional image but want it on a budget. This model features standard network scan, print, copy and document box as well as 75 ppm black and 70 ppm color. The standard paper supply allows for 4,150 sheets, and it has the 11 x 17 tray. In addition, the high-speed network connectivity and USB 2.0 are convenient and attractive features.
This product also provides many associated benefits to customers:
• Award-winning technology
• Innovative document image
• Multiple business applications
There are many advantages to purchasing the TASKalfa 7550ci for businesses in Kansas City. This model provides a high level of productivity and incredible handling of the customer’s documents. For the maximum level of efficiency, Kyocera offers other models that are similar to this one, which might also meet your needs. Since you are the only one who knows your business inside out, it is imperative that you articulate your needs to the representative.
Kansas City: Copier Maintenance, Laser Printer Repair
The copiers from Kyocera come in a variety of models suitable to the needs of various workflow environments. If you purchase a machine that is designed for a smaller workload for the lower price, yet place it under a lot of demand, you could experience some technical problems. By co-operating with the preventative maintenance program established by Kyocera for Kansas City, these habits can be identified before they cause a problem with your copier.
HP Laser Printers
One of the most common tasks performed on HP Laser printers is the replacement of the toner cartridge. When this cartridge is replaced, the waste toner hopper, wiper blades and the imaging drum are also replaced. Be sure to check your model to see if it comes equipped with a page counter that keeps track of the pages printed since the last maintenance interval. The life of these printers is measured in “expected page production” for a given model. For the best results, make sure to ask informed questions about the maintenance intervals, repair and expected life of your Kansas City HP Laser printer.
When you do business with us, you can enjoy the best features a copier has to offer. Whether new to the business environment or an experienced company, your copiers need to be working for you at all times. We can facilitate this need by providing:
• A huge selection of brand name copiers, including Kyocera Copiers and Xerox Copiers for Kansas City
• A support system that includes copier technicians and skilled service specialists
• A flexible plan for either copier leasing or copier purchasing
• Independence from influence of manufacturers
• A desire to create a good name in Kansas City for reliability and trust
No matter what your budget, our staff can help select the copier that is appropriate for your needs.